Entry-Level Project Coordinator

Job Description

We are seeking a motivated and organized Entry-Level Project Coordinator to join our growing project team. This role is ideal for an individual with 1-2 years of experience in project coordination who is eager to contribute to the successful delivery of IT and Audio-Visual projects. The successful candidate will play a key role in assisting the project team with administrative and coordination tasks for nationwide rollouts across Australia and New Zealand.

Responsibilities:

• Collaborate with project managers to create project plans.
• Develop and maintain project schedules, milestones, and timelines.
• Coordinate resources, equipment, and materials required for project implementation.
• Act as a central point of contact between different project teams and stakeholders.
• Facilitate regular meetings, provide status updates, and ensure alignment on project goals.
• Communicate project progress, challenges, and resolutions to relevant stakeholders.
• Maintain accurate project documentation, including meeting minutes, reports, and project status updates.
• Generate and distribute progress reports to project teams and management.
• Track project expenses, budgets, and resource utilization.
• Identify potential project risks and assist in developing mitigation strategies.
• Proactively address project issues by collaborating with relevant teams to find solutions.
• Escalate critical issues to the project manager for timely resolution.
• Monitor project deliverables to ensure they meet quality standards and client requirements.
• Conduct quality checks and inspections at key project stages.
• Implement and maintain quality assurance processes throughout the project lifecycle.
• Foster positive relationships with clients, vendors, and internal teams.
• Address stakeholder concerns and ensure their expectations are met or exceeded.
• Gather feedback and insights for continuous improvement in project delivery.

Requirements:

• 1-2 years of demonstrated experience in a project coordination or similar administrative role.
• Proficiency in the Microsoft Office Suite, with intermediate to advanced skills in Microsoft Excel.
• Experience with the Smartsheet Project Management platform is beneficial
• Excellent written and verbal communication skills in English, with a professional demeanour.
• Strong organizational and time management abilities.
• Proven ability to work autonomously and manage competing priorities effectively.
• Experience in budget management and cost control.

Beneficial Skills & Interest:

• A genuine interest or foundational knowledge in technology, IT, or AudioVisual solutions.
• Experience working in a remote or work-from-home environment.

Interested candidates can apply online or email your CV to [email protected]