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Personal Assistant to the Managing Director

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Oceanpick (Pvt) Ltd
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Job Title : : Personal Assistant to the Managing Director
Location : : Colombo, Sri Lanka
Salary : : negotiable
Posted on : : Tue Dec 19, 2017
Apply before : : Wed Feb 07, 2018
Experience required : : Any experience
Job category: : Sales / Marketing / Merchandising
 
 Job Description

Candidate Requirements:



  • Experience in a similar capacity will be an added advantage

  • Excellent communication skills in English and Sinhala

  • Should have good interpersonal skills

  • Proficiency in MS Office

  • Flexibility, commitment and efficiency.


Job Role:



  • Manage and maintain the MD’s diary and email account.

  • Filter emails, highlight urgent correspondence and print attachments.

  • Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.

  •  Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.

  •  Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.

  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.

  • Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.

  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.

  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.

  • Prepare correspondence on behalf of the MD, including the drafting of general replies.

Apply before : Wed Feb 07, 2018
 
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